Centium HIS is a complete end to end Hospital Management System designed for use in small and medium healthcare facilities. The system is designed by professionals and practitioners with multiple years of experience and knowledge.

Centium HIS training syllabus is an effective, interactive and classroom based training program to help Facility employees to understand and effectively use the system. The program focus on core competencies in using Centium HIS sub modules, patient relationship management to running reports effectively.

Centium HIS is a revolutionary solution with end-to-end features for simplifying hospital management – all at a cost which provides the fastest ROI. Access to the right information and the automation of complex tasks & workflow is the key focus of Centium HIS, enabling freeing the staff to spend more time on caring for patients and extending the reach of services.

Centium HIS is a fully-integrated, information system created and implemented by ASIANKOM for implementation for small and medium hospitals. A system for a hospital would require being very precise and must result in operational cost reduction, process improvement and efficient management. Centium HIS is developed to be a solution which is very accurate in its approach and suits all environments including large, medium or small hospitals. Centium HIS is built exclusively for healthcare and based on a client-server network design concept. Centium HIS allows for scalability, the central management of business rules and reduced maintenance and overheads. Centium HIS is designed to cover a wide range of hospital administration and management processes. It runs on all standard windows hardware platforms and can be easily customized to suit the requirements and reflect the priorities of a hospital management team. Centium HIS provides the benefits of streamlined operations, enhanced administration and control, improved response to patient care, cost control, and improved profitability. We believe that every hospital is unique in terms of its requirements and priorities. Centium HIS features unparalleled flexibility & scalability, comprehensive reports, parameterization, intuitive user interface and great graphics that simplify complex data visualization, dashboards and comprehensive drill-down capabilities. At the Core of Centium HIS is our Electronic Medical Record (EMR), which is possible by a single integrated database. Centium HIS is designed with patient centric architecture.   The EMR integrates all records of the patient, allowing the instantaneous retrieval of electronically generated material from any terminal in the Centium HIS system. Centium HIS front office strengths include its Registration, Patient Queue, Progress Notes, Online Prescription, Online Radiology, Online Laboratory, Admission, Discharge and Transfer). Centium HIS’s back office is a comprehensive suite of sub modules which comprise of all the applications necessary to administer a hospital. The sub modules include General Ledger, Accounts Receivable, Accounts Payable and Fixed Asset Maintenance modules, to Purchasing and Inventory modules that handle all materials management.

Centium HIS uses Windows© 2003’s advanced peripheral support features, thus ensuring the latest technologies. These device simplify user system interaction. The use of the system peripheral minimizes user effort to complete frequently performed operations like entry of patient identification numbers, general patient information, and patient history. Device support for security technologies like the card reader, smart cards printers/readers or finger scanning devices securely identifies users, while support for web cams to acquire patient photos ensures positive patient identification implementing patient safety.

Centium HIS is broken up into 9 Core modules and multiple sub modules. The system is designed with the Patient as the central focus. This is to ensure the system assist the users to provide the best in health care practice providing quick information, at all times.

Patient Relationship Management (PRM) module is the entry point where patient will come into context with the hospital facility. Patient can book an appointment to consult any doctor prior to walking into the hospital. Upon arrival at hospital, patient will be registered as an outpatient or admitted as an inpatient, depend on the consultation type required. During registration process, patient’s personal detail and their next of kin details will be captured. PRM also helps users to track patient ward detail as well as perform better bed management. Three sub modules covered in PRM are Appointment Scheduling, Patient Registration & Admission and Bed Enquiry.

With Appointment Scheduling System, patient can prior book the available time slot to consult a doctor or to obtain medical services (laboratory, imaging, physiotherapy) on their preference day. Centium HIS Appointment Scheduling system caters for both registered patient and also prospect patient.  

Registration module is designed to cater for Outpatient, Inpatient and OTC type of registrations. Upon registration, every patient will be issued a unique Medical Record Number (MRN).  Outpatient registered patients Estimated Consultation Time will be displayed on Outpatient Queue System and inpatient admission details will be displayed on Inpatient Queue System.

Bed Enquiry module used to perform bed management of inpatient wards. User be able to view inpatient bed status (occupied, free, blocked, housekeeping) and also able to block any beds for maintenance purpose.

Clinical Practice section widely covers activities related to patient medical records documentation performed by medical personnel’s such as doctors, nurses, surgeons, etc.  Besides managing their availabilities, doctors also can manage their patient queue effectively. Doctors also have the luxury of maintaining their preferred drug / services listing based on their specialty needs. Scheduling of Operation Theater and documentation of patient’s surgery information are just many of wide areas covered under OT Management. User friendly online drug prescribing and management brings our clinical practice to next level in 21st century healthcare industry.

Doctor Time Management functions to manage time and activity of a doctor efficiently. The settings on this screen will have impact on availability of a doctor in other screens, such as Registration screen, Appointment Scheduling screen etc. A doctor can define activities for a month and can view his/her monthly or daily appointment diary where all the appointment details are shown. Doctor can also set clinical working hours for a doctor.

Queue Management covers Doctors Queue Listing and Nurses Queue Listing. Doctor’s queue listings is an informative “dashboard” that provides instant updates on currently registered outpatient or admitted inpatients besides displaying today’s appointment listing. Doctors able to manage their patient load as well as performing quick view of the patient’s investigations status. Doctors also can traverse to progress notes or medical history viewer from the queue listing. Pending drug to be approved and Pending drug rejection queue enables doctor’s to manage online drug prescribing more effectively.
On the other hand, Nurses Queue listing divided into Nurse Outpatient Queue Listing and Nurse Inpatient Queue Listing provides nurses with instant update of currently registered outpatient and status of patient consultation (consultation started / ended). Nurse Inpatient Queue listing displays currently admitted inpatients filtered by ward. Nurses also able to traverse from this queue to setup drug administration screen, medication chart, progress notes, filtrations of drug to be administration, medical history viewer and viewing of patient’s investigation status.

This section covers multi- discipline Patient Initial Assessment documentation. These assessments vary from many specialties such as Surgery, OBG, Medical, Neonatal, and etc. Nurses or doctors records patient initial assessment accordingly the same can be viewed on Medical History Viewer.

Clinical Management Notes (Progress Notes) is the vital section of Clinical Practice management. Doctors or Nurses records patient’s vitals details, medical notes besides performing services ordering (laboratory, physiotherapy, imaging). Online drug prescribing is initiated here by doctors or nurses. MIM’s online drug library acts as reference for doctor / nurses. Doctor’s able to refer patient to another doctor and schedule future appointment for patient. Doctor’s now can charge their patient accordingly. Tagging of Diagnosis and Prescription helps users to find notes which have details of Diagnosis / Prescription within the notes.

Online Drug Management in Centium HIS completely covers end to end hospital flow from drug prescription to drug dispensing and administration. Key players for Online Drug Management are Doctors, Nurses and Pharmacist. Doctor prescribe drug via Progress Notes and upon confirmation of prescription, Pharmacy Queue will be updated and Pharmacist will proceed with drug preparation and dispensing. Inpatient Nurses will be setting up the drug administration prior to serving drugs and administering it via medication chart. Nurses and Pharmacy are also allowed to order drugs on behalf of doctor (but verbal approval needed) and these drugs will be approved by doctors via Doctor Queue Listing (Pending RX Approval). Pharmacist also can reject drugs ordered by a doctor based on valid reason and doctor either can accept the rejection or continue the prescription.

OT Management is an essential part of a Centium HIS. This module allows users to maintain and update all information related to operation theatre procedures and activities such as OT Scheduling, Operation Record, Anesthesia Record, Recovery Room record etc.

As doctors are performing drugs / services via Centium HIS system, Doctors Favorites Management modules eases doctors task by just selecting their preferred / frequently ordered drugs / services on Progress Notes. Doctors Services Favorite maintenance helps doctors to maintain their preferred laboratory, radiology and physiotherapy services listing while Doctor’s Favorite Drug maintenance used for maintain preferred drug listing and doctors can define their preferred dosage, frequency and duration for the selected drugs.

Services modules covered in Centium HIS are related to Radiology, Laboratory and Physiotherapy types of services. These modules manage information related to all services offered by the hospital. It will allow the user to update and maintain information, view details of patients with respect to services utilized and make relevant report formats

Pathology Services (Laboratory) modules helps Laboratory department to track their patient and services to be rendered while managing their result reporting. Laboratory Queue listing provides list of outpatient and inpatient for whom doctor have ordered lab test to be done. Traversing from queue listing, users can view test ordered by doctor and also update the status (test done / result done) for the ordered test. Upon test result obtained, user able to key in the results into Centium HIS defined laboratory result entry templates.

Imaging Services (Radiology) modules caters for Radiographer on tracking their patient listing and services to be rendered while Radiologist managing their result reporting. Radiology Queue listing provides list of outpatient and inpatient for whom doctor have ordered radiology test to be done. Traversing from queue listing, users can view test ordered by doctor and also update the status (test done / result done) for the ordered test. Base on imaging result, Radiologist able to key in the results into Radiology Result entry screen.

Physiotherapy Services modules caters for Physiotherapist on tracking their patient listing and services to be rendered. Physiotherapy Queue listing provides list of outpatient and inpatient for whom doctor have ordered physiotherapy test to be done. Traversing from queue listing, users can view service ordered by doctor. Physiotherapist will key in their treatment details into Progress Notes or templates.

Cashier and Billing Module’s purpose is to enter and monitor the charges that had been incurred by the patient during his or her visit in the hospital. Order Entries will be performed by many users from various departments which may have performed a service for the patient, e.g. lab tests, x-ray scans or drug prescription. This will also be a prerequisite to billing the patient and eventually receiving the payment from the patient. This will be coordinated through the use of a queue system that intelligently tracks the patient’s movement around the hospital and tells the cashier when the patient is ready to pay.

Order Entry & Billing is the core module that will be used to enter the charges for the patient. Users in hospital will be using different screens to enter the charges, which are specific to their own department, and all these charges will be consolidated in an Order Entry screen for the cashiers to generate the bill. Order Entry is also where all the discounts and taxes will be calculated for the final price to charge the patient.

Collection & Refund is the next stage after Order Entry & Billing. Whereas the previous module is concerned with keeping track and consolidating the charges, Collection & Refund will be used solely to collect payment from those consolidated charges, either by cash, credit card or cheque. Deposits and refunds are also handled through this module.

The finance supervisor will use this Cashier Management system extensively to monitor and keep track of the cashier’s daily activities and transactions. Each cashier will have his or her own unique cashier code and the system keeps track of their opening and closing balance as well as providing real-time information of their transactions to their manager.

Queue Management system works closely with the Registration module and the Order Entry & Billing module to monitor patient’s movement around the hospital. The system keeps a checklist of what services and which doctor the patient is scheduled to consult, and updates the checklist accordingly through the confirmation feedbacks from the users who provide the services and the doctor. The queue system then informs the cashiers when the patient has completed whatever services or consultation he/she has been registered for, and is ready to pay.

Centium HIS Store Management module covers the entire inventory management processes from stock requisition till stock write off. Core areas managed here are purchasing of consumables, drugs, consignment etc and also inter-department inventory management such as stock transfer, stock issue, stock adjustment etc.

Purchasing Management kicks off with end users requesting goods for their department via Indent Requisition. Upon approval of department head and Purchasing Manager, purchase order will be raised and sent to vendor. Goods will be received at store and then transferred / issues to relevant department. Damaged goods or expired goods will be returned to vendor.

Stock Management modules help store manager / assistant to manage the hospital inventory in standardized manner. Based on user request, store user will transfer or issue out goods to the requesting department. Department users can perform stock enquiry at any point of time as Centium HIS displays real time inventory level to users. Stock adjustment can be done provided with valid reason and based on approval from department head. Depending on hospital policy, stock take activity will be performed to ensure physical stock level matches to system stock level. Centium HIS provides user with end to end stock take cycle functionality – stock freeze, stock take data entry and stock take adjustment.

Centium HIS software caters for Consignment goods management which helps hospital operation to keep track of their consignment stock. Centium HIS supports end to end process of Consignment Management. Upon Consignment Requisition raised, consignment received will be transferred to relevant department which later will be sold to patient and consignment purchase order generated. User at any point of time can use the consignment enquiry functionality to check on consignment stock status.

Medical Record Office (MRO) is a vital segment of Centium HIS as patients records are kept online instead of manual paper folder.MRO keeps track of patients record movement besides ensuring records keyed in by medical staffs are in order. Printing of any patients records to be handled by MRO office only. Any external record pertaining to patient medical records will be scanned into Centium HIS by MRO using Scan document functionality. MRO also able to generate statistical reports from Centium HIS for hospital management as well as to comply with Government requirement.

Chart of Account is the base for the accounting maintenance in Centium HIS. Chart of account are classified in to Account Groups and Levels. Flexible levels are maintained for better accounting information and processing.  All account codes created under Chart of Account module will be mapped to relevant masters, which will be in turn used by the system to post the accounting financial entries of each transaction at the time of save of the transaction.

Account Type is a super classification of account groups. Account Level is a hierarchy of account codes for easy grouping and presentation of the financial statements.

Account Processing section of the system helps the user to review all accounting reports and analyses accounting information. This section covers reports like, General Ledger, Trial Balance, Profit & Loss Report, Balance Sheet and Operating Reports. Hospital that  follows monthly closing of accounts and presenting Operating Reports to the management. Operating Reports are reviewed on a monthly basis in comparison with year to date and 13 month trends against budget and actual.

Accounts Payable consists of Vendor / Creditor Management. This involves the process of Supplier invoice processing, purchase type classification, ageing analysis, and payments. Accounts payable is also inbuilt with Withholding tax functionalities for the all the payments where ever withholding tax is applicable as per the governing laws. User will be able to perform vendor enquiry for outstanding bills and vendor reconciliation. Contract Maintenance also forms part of Accounts payable. Both Fixed and Variable contracts can be maintained and tracked using the system.

Fixed Asset module of the system ensures the user to manage every unit of fixed asset by assigning a fixed asset number. Categorization and sub-categorization of assets on a block basis is available. Users can determine the Depreciation Rate for each sub category of the assets. Depreciation Process is run once a month. Users will also be able to plan and record fixed asset maintenance activities, transfers between departments and write-off or sale. System also assists user in Physical count of fixed assets by providing a physical count sheet for the users to track the items.

Cash Management module covers the functionality of Receipts, payments, Bank IN, Void Cheque and Bank reconciliation in relation to the cash flow. It also performs currency maintenance and reports to the management for cash flow analysis and investment purposes. Payment Planning and approvals are envisaged at simpler process for better fund outflow planning. Cash positioning will be identified for every bank account maintained.

Expense Allocation module facilitates the user to apportion the expenses over a period of use. Expense payments which are paid in advance are identified and apportioned on a monthly basis using this module. Each apportionment will be approved in the journal approval module by the authorized user. This ensures that the apportionments are vouched for by the authorized authority.  Pre-ponement and Postponement of the apportionment is facilitated only through authorized user access.

Accounts Receivable module helps to manage the customers / debtors categorizing in various classes. This involves the process of Bill Submission, customer classification, ageing analysis, and collections. Customer based reports such as outstanding report, black listed report; privilege pricing etc. can be established in the system.

Centium HIS application provides extensive list of reports for hospital administration management purposes. From statistical census reports to detailed financial reports, Centium HIS provides detailed and complex reports for better hospital management.

Front office reports consist of patient census either by monthly or daily to track patient visits. Reports can be generated separately by outpatient or inpatient. To assist finance department on improving patient management, Centium HIS provides reports such as incomplete registration details report, details charges listing, deposit top up report, GL Limit status reports etc.

As EMR is a vital part of hospital management, printing of patient medical records needs to be catered too. Centium HIS provides the facility of printing patient progress notes, laboratory results, radiology results, assessment reports, charts, prescription, OT records etc.

Centium HIS Stock Management is strongly backed by its reporting’s. User at any point of time can trace their stock status by generating stock status report and track the stock movement by printing stock movement report. Other stock transaction reports provided by Centium HIS are stock adjustment report, stock write off report, stock transfer / issue report etc.

Back office reports help hospital managements to view the hospital ROI and profit status beside help them to plan ahead on their budget and cash management. Trial Balance, Balance Sheet, Profit and Loss is some of the useful reports used by management to trace the hospitals cash flow and return of their investment. Detail General Listing of Centium HIS assist finance department to perform their account entries audit.

System Administration

Centium HIS sophisticated designer tools such as forms designer, templates designer, reports designer, patient card designer and bar code labels designer allows user to quickly design and build a user interface for Centium HIS.

System admin manages these modules to create user ids and attaching them to appropriate roles. Centium HIS menus are defined based on user role as approved by Management.

Centium HIS system configurations are managed centrally and core focus here is configuration settings of master screens and alerts setting. Also color codes for legends used throughout Centium HIS will be defined here.